Policy Effective Date: February 19, 2019
GetHired values the privacy of the users, employers, job seekers, and others who visit and use the Service (collectively or individually, “You” or “Users”).
TABLE OF CONTENTS
1.THE INFORMATION WE COLLECT
2.THE WAY WE USE INFORMATION
3.WHEN WE DISCLOSE INFORMATION
6.OUR COMMITMENT TO DATA SECURITY
7.OUR COMMITMENT TO CHILDREN'S PRIVACY
9.IN THE EVENT OF MERGER OR SALE
11.YOUR RIGHTS TO ACCESS DATA
12.HOW TO COMPLAIN
13.CALIFORNIA PRIVACY RIGHTS
1. The Information We Collect; Personal Data
•“Identity Data” such as first name, maiden name, last name, resume/CV, Social Media profile, username or similar identifier.
•“Contact Data” such as billing addresses, email addresses and telephone numbers.
•“Financial Data” such as payment card details. However, please note that payment methods (e.g., credit card number and/or PayPal and/or bank account details) are not collected by us directly, but by secure payment service providers.
•“Transaction Data” such as details about payments to and from you, and details regarding the services that you have subscribed to in relation to this Website.
•“Technical Data” such as Device IDs, your login data, access dates and times, browser type and version, device information, cookie data, time zone setting and location, browser
•“Profile Data” such as your username and password, orders made by you, preferences, user- generated content, job searches, candidate searches, job applications, feedback and survey responses.
•“Usage Data” such as information about how you use our Website, products and services.
•“Marketing and Communications Data” such as your preferences in receiving marketing from us and our
Use of Information Across Parties for the Service: In using the Service, the information we collect can be considered PII, and may be shared between GetHired and a third party for the Service we are providing.
oWe may obtain information, including personally identifiable information from third parties and sources other than the Service, such as advertisers or social media networks for which you have approved our access to information (e.g., information from your Facebook account provided by the Facebook APIs, if you choose to permit GetHired access to such
Universal Background Check,
oIn this context, third parties may collect personally identifiable information about a user’s online activities, over time and across different sites, services, and applications, when that user uses our site, service, or application.
Response to Do Not Track Signals - Certain web browsers may provide an option by which you may have the browser inform websites or internet services you visit that you do not wish to have information (which may or may not contain PII) about your activities tracked by cookies or other persistent identifiers across time and across
Third Party Web Beacons: To bring you the best experience and product set possible, we may also implement and integrate third party content, such as advertising, on the Service that uses “clear gifs,” “web beacons,” or other similar techniques, and which may allow the third party content provider to read and write cookies to your browser, or implement similar tracking mechanisms, in connection with your viewing of that third party content displayed on or through the Service.
Other System Information Automatically Collected: When you access the Service or open one of our HTML emails, we may automatically record certain information from your system by using different types of tracking technology. This “automatically collected” information may include Internet Protocol address, a unique device or user ID, version of software installed, system type, the content and pages that you access on the Service, and the dates and times that you visit the Service.
2. The Way We Use Information
GetHired uses the information that you provide or that we collect to operate, maintain, enhance, and provide all of the features and services found on the Service as well as to track
We will use your email address and other provided contact information, without further consent, for administrative communications such as notifying you of major Service updates, for customer service
purposes, to address copyright infringement or defamation issues, or to contact you regarding any content, resumes, Job Posting and other materials that you have posted to, transmitted through, or downloaded from the Service.
GetHired uses all of the information that you provide or that we collect to understand the usage trends and preferences of our Users, to improve the way the Service works and looks, and to create new features and functionality.
GetHired may use “Automatically Collected” information and “Cookies” information, alone or in combination with other information we have collected from you, to: (a) personalize the service, such as remembering your information so that you will not have to
GetHired may use your email address or other personally identifiable information to send (a) messages about the Service, such as when you receive communications from another User, (b) promotional messages related to the Service and the activities of third parties we work with, and (c) employment related inquiries through the Service on behalf of other Users from whom you have opted to receive communications. Generally, you have the ability to unsubscribe from further communications from a User of the Service, through links provided in the messages sent on behalf of such User.
GetHired acknowledges that you have the right to access your personal information. With respect to personally identifiable Information provided by an enterprise client (e.g., payroll channel) of GetHired to GetHired, we collect such information under the direction of that client and have no direct relationship with the individuals whose personal information we process. If you are a customer of such a GetHired client or channel partner and would no longer like to be contacted by such company, please contact that company directly. If you seek access or want to correct, amend, or delete inaccurate data, you must direct to request to that company (the data controller). If requested to remove data, we will respond within a reasonable timeframe. We may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by our service agreements with our enterprise clients.
We will retain personal information that we process on behalf of our enterprise clients for as long as needed to provide services to such client. GetHired will retain this personal information as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, and in accordance with our internal record keeping policies.
3. When We Disclose Information
GetHired does not share your personally identifiable information with other organizations for their marketing or promotional uses without your prior consent. Please be aware, however, that any personally identifiable information that you voluntarily choose to display on or provide to the Service
– such as when you publish contact information in a Marketing Communication or Account profile –
becomes publicly available and may be collected and used by others without restriction. For example, if you send a Marketing Communication through the Service that includes personally identifiable information, some of the intended recipients may forward or provide such communication publicly to others without your consent.
The Service enables users to communicate with others in a variety of ways. Any personally identifiable information you voluntarily choose to include in a communication with other Users, or to post on the Service (such as in a resume or a Profile), will be available to such Users and other recipients of the communication. If you voluntarily provide personally identifiable information to the Service, such as by making a resume public or making a Profile public, GetHired may share this information with a relevant employer or other Users of the Service.
The Service may allow you to participate in certain programs designed to highlight you as a featured
However, you will always retain the ability to withdraw your participation from any such program at any time.
The GetHired Onboarding feature is designed to enable employees to fill out paperwork online as part of their employment onboarding process. If you use the GetHired Onboarding feature, the personal information that you submit will be collected, stored and used for the purpose of providing the GetHired Onboarding feature and related services to you and your employer, which includes sharing such information with your employer to the extent permitted by applicable law.
In order to provide you with more exposure, GetHired may publish any personally identifiable information in your Profile which you have chosen to be available to the general public by setting it to public, from time to time, on other jobs websites not affiliated with GetHired. In that event, any personally identifiable information in your Profile which is so intended to be available to the general public will be available to the users of such other websites. However, you will always retain the ability to control the status of your Profile by setting it to private or public.
GetHired may disclose your information if required to do so by law or in the
GetHired also reserves the right to disclose User information that we believe, in good faith, is appropriate or necessary: to take precautions against liability; to protect GetHired from fraudulent, abusive, or unlawful uses; to investigate and defend ourselves against
allegations; to assist government enforcement agencies; to protect the security or integrity of the Service; or to protect the rights, property, or personal safety of GetHired, our users, or others.
4. Your Choices
You may, of course, decline to share your
To protect your privacy and security, we take reasonable steps to verify your identity before granting you account access or making corrections to your information. YOU ARE RESPONSIBLE FOR
MAINTAINING THE SECRECY OF YOUR UNIQUE PASSWORD AND ACCOUNT INFORMATION AT ALL TIMES.
When you create or post a resume to the Service or submit a resume through the Service in response to a Job Posting, that resume is stored in our searchable resume database in the United States. You may control the status of your resume by setting it to private or public.
If you set your resume as private, it is not searchable by potential employers or others with access to our resume database. You may still use your resume to apply online to a Job Posting. If you do apply online to a Job Posting, your resume will be transferred to the relevant employer, who may retain a copy of your resume or distribute it to third parties. We cannot control their use or retention of your resume information.
If you set your resume as public, but want your contact information to be confidential, your resume will be searchable by potential employers, but we will hide your contact information. You must also remove your contact information from any resume you post to the Service. You should be aware that if you have a rare skill or job title, for example, it may still be possible for you to be identified even without your contact details being included. If you are worried about being identified, you should not include specific details by which you could be identified. If you use a confidential resume to apply to a job online, the employer to whom you send your resume will be able to view your contact information in order to contact you about your application.
If you allow your resume to be searchable without making it confidential, then all Users with access to our searchable resume database (or copies thereof) will have access to your resume. Employers or other Users with access to our searchable resume database may be located in countries whose data protection legislation may not be equivalent to the laws in your country. For example, your resume may be viewed and accessed by employers outside the European Economic Area who have
access to our searchable database. By making your resume searchable, you are expressly consenting to such transfers of data.
We attempt to limit access to our searchable resume database to legitimate Users such as employers, recruiters, hiring managers, headhunters and human resource professionals, as well as law enforcement and national security agencies, but cannot guarantee that other parties will not gain access to this database. We cannot control the use made of resumes by third parties who access such resumes while they are in our searchable database. You may remove your resume from our searchable database at any time; details of how to do this are given below. However, employers, recruiters and others who have been provided access to the database by GetHired may have retained a copy of your resume in their own files or databases. We cannot control the retention, use or privacy of resumes or profiles that have been downloaded by third parties. Accordingly, you should not put sensitive information, personality profiles, or other information you would not want made public, in your resume.
If you provide us with details of a reference, it is your responsibility to ensure that the person is aware that you have forwarded his/her details and has consented in writing for you to do so.
When you use the GetHired Onboarding feature, you submit the Onboarding Materials online as part of your employment onboarding process, including your federal tax forms (such as the
If you use the GetHired Onboarding feature, you acknowledge and understand that your Onboarding Materials may be distributed to third parties, including your employer, in order to provide the GetHired Onboarding service to you. You also acknowledge that such third parties may retain copies of your Onboarding Materials in accordance with applicable law.
6. OUR COMMITMENT TO DATA SECURITY
GetHired uses certain physical, managerial, and technical safeguards designed to preserve the integrity and security of your personal information. We cannot, however, ensure or warrant the security of any information you transmit to GetHired, and you do so at your own risk. GetHired cannot guarantee that information you provide or that we collect may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
If GetHired learns of a security systems breach, then we may attempt to notify you electronically so that you can take appropriate protective steps. GetHired may post a notice on the Service if a security breach occurs. Depending on where you live, you may have a legal right to receive notice of a security breach in writing. To receive a free written notice of a security breach you should notify us at email@example.com.
7.COMMITMENT TO CHILDREN'S PRIVACY
If you are under 13 years of age, then you may not use or access the Service at any time or in any manner.
Protecting the privacy of young children is especially important. For that reason, GetHired does not knowingly collect or maintain personally identifiable information from persons under 13
If you are the parent or legal guardian of a child under 13 who you believe has registered an Account on the Service, then please contact GetHired at firstname.lastname@example.org to have that child’s Account terminated and information deleted.
8. INTERNATIONAL VISITORS
For users visiting the service from the European Economic Area (EEA) or any other
9. IN THE EVENT OF MERGER OR SALE
In the event that GetHired is acquired by or merged with a
11.YOUR RIGHTS TO ACCESS DATA (FOR DATA SUBJECTS IN THE EEA). Data subjects in the EEA have the following rights with respect to their Personal Data:
•Right to Information: The right to know what Personal Data we hold about you and how we use it.
•Right to Access: The right to be provided with a copy of your Personal Data (subject to certain restrictions).
•Right of Rectification: The right to require us to correct any incomplete or inaccurate Personal Data we hold about you, though we may need to verify the accuracy of the new data you provide to us. If you have a user account with us, you also have the option of correcting your information directly in your account.
•Right to erasure/be forgotten: This enables you to ask us to delete or remove Personal Data where there is no good reason for us to continue to process it. Note, however, that we may not always be able to comply with your request for erasure and in such circumstances, will notify our reasons to you.
•Right to restrict processing: The right to require us to restrict processing of your Personal Data, i.e., you can request that we suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
•Right to request data portability: In certain circumstances, you have the right to request the transfer of your Personal Data to you or to a third party in a commonly used
•Right to object to processing: You have the right to object to the processing of your Personal
Data in the following circumstances: (i) at any time to your Personal Data being processed for direct marketing (including profiling); or (ii) in certain other situations, to our continued processing of your Personal Data, e.g., our processing of your Personal Data when such processing is based on our legitimate interests. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
•Right to withdraw consent at any time: You have the right to withdraw your consent at any time where we are relying on consent to process your Personal Data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you
withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
•Right not to be subject to a decision based solely on automated
Method for Requesting Information Pursuant to Your Rights
Upon request, GetHired will provide you with information about whether we hold any of your personal information. If you would like to exercise any of the data subject access rights in the table above (each, an “Access Request”) please send an email to DPO@gethired.com, and we will send you a Data Subject Access Request Form. We will respond to your request within a reasonable timeframe.
No Fee Usually Required
You will not usually be required to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What We May Need from You
Once we receive your Access Request, we may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time Limit to Respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
12. HOW TO COMPLAIN
All Data Subjects. If you have any complaint about the treatment of your Personal Data, or inquiries regarding our data practices, please contact us as set forth in Section 14 so we may resolve any query or concern you have.
Data Subjects Based in the European Economic Area. The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) country where you work, normally live or where any alleged infringement of data protection laws occurred.
13. CALIFORNIA PRIVACY RIGHTS
California residents have the right to request certain information regarding our disclosure of personal information (as defined by the California Shine the Light Act) to third parties for their direct marketing
purposes unless we provide them with an ability to exercise choice regarding such disclosures. We comply with this law by providing California residents with the ability to
at DPO@gethired.com or mail us at the address provided in Section 14 below. Any request must include “California Privacy Rights Request” in the first line of the description and must include the requestor’s name, street address, city, state, and ZIP code.